Classic Coordination $1,200.00
Two Weeks Prior to Wedding Day -
Meet with bride and groom to present timeline. Go over any arrangements the couple have previously made with vendors, and update timeline accordingly.

One Week Prior to Wedding Day-
Confirm final details with vendors prior to wedding day. Make sure that all vendors have our information. Send vendors a copy of the final timeline and make sure they have directions to the ceremony and reception locations.

A Day to the wedding
Coordinate rehearsal

At brides “getting dressed” location:
 Facilitate on-time arrival of hair and make-up stylists and instruct them as to where
to set up hair dryers, brushes and any other equipment they have with them
 Coordinate hair and make-up schedule with bridal party and stylists and ensure that
hair and make-up is completed in a timely fashion
 Coordinate any food deliveries and set up and clear all meals
 Make sure personal flowers i.e. bridal bouquet, bridesmaid”s flowers and father of
the bride’s boutonniere arrive on time
 Blot personal flowers with paper towels and distribute to wedding party
 Make sure photographer arrives on time and has a “must shoot” list
 Gather bride, bridal party and immediate family for photos
 Call out names on “must shoot” list for photographer
 Ensure that transportation arrives on time and instruct wedding party as to when to
depart for ceremony
 Keep The Bridal Emergency Kit (just in case) handy
 Kit Includes such items as stain sticks, hairspray, safety pins, a sewing kit, scissors,
 Static Guard, deodorant, straws, Band-Aids, snacks, and many other things
 Communicate with transportation driver and maid-of-honor/best man while bridal
party is on the way to the ceremony location
 Set up programs and other ceremony items i.e. guest book, unity candles, cups, wine or yarmulkes
 Ensure that ushers/groomsmen arrive on time and are ready to pass out programs
 Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnieres
have arrived at ceremony location
 Alert ushers/groomsmen as to when to begin escorting guests to their seats and
remind them as to how to be a “proper” usher
 Ensure that ceremony musicians have arrived and direct them as to where to set up
 Confirm the music that ceremony musicians will play during the ceremony, as well
as start times for each piece of music. Determine what hand signals will used to
cue musicians
 Act as a liaison with the ceremony officiator and decide what cue will be used to
signal the start of the ceremony
 Communicate with bride and groom so that they know how much time remains
before the start of the ceremony
 Handle any emergencies that may arise
 Line up the bridal party for their entrances down the aisle
 Cue ceremony musicians when bridal party is ready to begin processional
After Ceremony
Gather family and friends for after ceremony photos
Prior to Reception
 Greet vendors and instruct them as to where to set up i.e. wedding band, florist, and caterer
 Arrange escort cards
 Make sure reception flowers/décor is set up according to flower order
 Ensure that tent and lighting are set up properly and troubleshoot as needed
 Meet with catering staff to confirm food timeline
 Set up guest book and pen, champagne flutes, cake cutting utensils
 Set up table numbers/names and menu cards
 Set up amenities baskets, hand towels, candles etc. in bathrooms
 Ensure proper flow of cocktail hour food
 Look over dining tables and make sure they are set up properly
 Along with catering staff, encourage guests to join bride and groom for dinner at
the end of cocktail hour
 Help guests locate their escort cards and dining tables
 Locate bride and groom and instruct them to stay to the side of main dining room
until they receive cue for their introduction and first dance
 Cue band when the majority of guests have found their tables and bride and groom
are ready to be introduced
 Cue band, photographer, and videographer when important events take place at
reception i.e. first dance, cake cutting, toasts and parent dances
 Cue best man and father of the bride when they are about to be announced for
 Alert catering staff to pour champagne just before the toasts
 Be aware of timing of catering service and make sure people are served promptly
 Distribute final payments/gratuities to vendors at the end of the evening (no
negotiation in the terms of vendor contracts will be handled by The Wedding Sitter
at this time)
 Set up favor table towards the end of the evening
 Pack up gifts/cards, miscellaneous ceremony and reception items and have them
ready to be taken to a family members car at the end of the night
 Coordinate reception departure transportation
Total Price: $1,200.00
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